The easiest way to make sure the director and playwright are on the same page is to do so before rehearsals start, and after the director has had some time to read and dwell on the script. This is a great time for creativity, but it is crucial that there is communication. Generally, the director should plan a time to sit down and talk to your director/playwright, be it over coffee, lunch, or even in the rehearsal/performance space.
Listen to the Director
Playwrights should be prepared to listen. The play should stand on it's own and speak for itself, and therefore the playwright should spend little time explaining his plans. During this talk, the playwright should take a lot of notes, and be open. Avoid shutting any ideas down without any thought, and give the director time to complete his ideas for the plays before interjecting other plans.
Show Your Vision
Directors should have a vision; what do you want to say with the piece. Nothing is more insulting than a director that hasn't spent any time with a script, so it is imperative that he knows what he's talking about. If the director shows he knows and cares about the playwright's play, the playwright's mind will be put at ease. This also helps to build trust. If the playwright offers a suggestion that is not what the director is looking for, then the director should be kind in telling the playwright.
Establish Rehearsal Rules
Especially when working with a new director, playwright, or theater company, make sure there is an understanding of rehearsal etiquette is the same as theirs. Playwrights should always be welcome to rehearsals. (If the play is published, it is actually their legal right to be there, but it is also a courtesy.) However, the director may limit the way in which the playwright conducts himself during rehearsals.
The hands-off playwright probably don't have a lot to worry about here. But if a playwright who likes to be more involved should make sure that's something the director would be okay with. Likewise, if the director wants the playwright to give insight or ideas, let them know. Both parties should handle this with sensitivity, and avoid any phrases that may sound like you're saying, "Back off, this is mine."
Get on the Same Page
The goal of this meeting is to reach a place of understanding, and getting on the same page. Remember, there should be one goal, to serve the play, not any one person. The best director/playwright relationships are give and take, and the best productions occur when these individuals are inspired by the ideas and efforts of the other.
The thing to keep in mind, is if there isn't a love the process of putting a play on the stage the play will reflect it. Give, take, and compromise are key ingredients in creating a great theater production.
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